Office Coordinator & Facility Manager

Job Description

Spencer Stuart is seeking a proactive, service-oriented and highly organized Office Coordinator & Facility Manager to oversee the day-to-day operations of its Oslo office. The role combines front desk management, workplace experience, facilities coordination, vendor management, event support and general office operations.

The successful candidate will serve as the first point of contact for candidates, clients and visitors while managing reception, meeting-room scheduling, visitor logistics, refreshments and hospitality. Responsibilities also include monitoring the office environment, coordinating with landlords and service providers, managing supplies and equipment, supporting health and safety initiatives, handling procurement and inventory, and assisting with invoice processing and office-related expenditure tracking.

The role also involves coordinating leadership meetings, client events, employee activities and office celebrations, as well as supporting onboarding activities and workplace technology or facilities-related issues. The ideal candidate should have previous experience in office or facilities management, workplace operations, hospitality, executive support or a similar role. Strong organizational, communication and interpersonal skills are required, together with a proactive and independent approach. Fluency in Norwegian and English, both written and spoken, is required.